Access control and attendance systems
Access control and attendance systems
We offer the development of a customized record-keeping system that will run on your server, with the option to rent a virtual server on the Microsoft Azure platform.
User licenses
Access setup via application or web, login based on network domain, automatic logout after inactivity, the possibility of importing users from Active Directory, user rights configuration (view or edit only selected individuals and their specific data in compliance with the Personal Data Protection Act).
Basic human resources management
Management of optional data and categorization of employees or other individuals based on their position, job classification, and employment type (full-time, part-time, contract work, internships), storing personal documents.
Training records
The possibility of detailed employee training records based on job classification, definition of different types of training (mandatory, required, periodic, optional), assignment of training sets according to the employee's current position, and notifications of expired or upcoming training.
Automatic export of attendance data to payroll software
Management of medical examination records, distribution of personal protective equipment, payment of various contributions, issuance of identification cards, and other definable activities according to the internal needs of the organization.
Employee activities
Management of records for medical examinations, distribution of personal protective equipment, payment of various contributions, issuance of identification cards, and other definable activities based on the organization's needs.
Individual attendance settings and evaluation
Setting working hours for groups and individual employees (calendars, models, payroll components) based on job classification, transferring an employee to a different position, and recalculating attendance throughout the month.
Hourly wage and bonuses
Automatic conversion of hours worked into monetary value, entering monthly individual bonuses by supervisors, including the export of these values to payroll software.
Overtime
Tracking the number of legal overtime hours, including approval of hour increases, and automatic notifications to the supervisor about the approaching exhaustion of the set limit.
Time periods
Monthly, weekly, annual, or periodic attendance calculation with the definition of the period length, e.g., 4 weeks.
Balances and usage of components
The option for manual entry or imports of annual entitlements for vacation, sick days, tracking ongoing usage, and balances of these components.
Error notifications
Graphic notifications to the user for non-compliance with required shift parameters (late arrivals and departures, failure to meet working hours), and blocking of the closing process when the required hours are not met.
Business trips and timesheet
Tracking time spent on domestic business trips, the option for manual entry of reports by the employee, including the ability to record work performed, calculation of allowances for hours spent traveling, including the determination of a reduction coefficient.
Requests and approval of actions
A workflow where subordinates can create their own absence requests and other actions via a web client and send them for approval to their supervisor, email notifications for the request and approval process, and approved actions are automatically saved into the monthly attendance records.
Evaluation and closures
Two-step approval and closure of working hours, additional approval of absences (e.g., medical leave), reports and printouts for selected departments, workplaces, data exports to XLS and other formats.
Transfers and usage of components
For example, balance, compensatory time off between months, setting of adjustment periods.
Salaries
The possibility of using multiple formats of custom export modules for different payroll software.
Graphs
Visual representation for tracking various trends of payroll components over selected periods (sickness, vacation usage).
Mobile attendance
Attendance tracking in the field using a mobile app, GPS localization, displaying the employee's location during attendance registration on Google Maps.
Support for employment relationships (PPV)
The system allows the setup of multiple employment relationships, enabling multiple contracts to be assigned to a single individual. Each contract can have its own validity period and a different supervisor. When logging into the attendance system, the user can switch to the relevant employment relationship. Each employment relationship can have its own attendance rules, which are used to calculate attendance and plan absences. Data from attendance devices (e.g., access control) are evaluated only in the primary employment relationship, while for other relationships, automatic calculations based on the calendar can be set, and absences can be entered or planned.
Custom reports
If specific data needs to be displayed for the purposes of managers or payroll accountants, custom data reports can be easily added to the software according to the customer's definition. These reports can be displayed based on user permissions and the data can be exported to XLS formats.
